Privacy Policy

1. About this policy

[Legal entity name] ("we," "us") provides the Set in Motion app and website (the "Service"). Set in Motion helps you log workouts and meals, and uses your history to make logging easier.

This policy explains what personal information we collect, how we collect it, how we use and share it, how long we keep it, and the choices and rights you have. The Service is offered only in the United States and only to adults aged 18 and over.

Our Consumer Health Data Privacy Policy (setinmotion.app/consumer-health-data) explains how we handle consumer health data under Washington's My Health My Data Act and similar laws.

2. Information we collect and how

Information you provide

• Account information: your email address, or the account details Apple provides if you use Sign in with Apple, plus your name and phone number if you add them.
• Profile information: your date of birth (required to confirm you are 18 or over), and, if you provide them, your sex or gender, height, body weight, preferred units, goals and nutrition targets.
• Workout information: workouts, exercises, sets, repetitions, weights, effort ratings, routines and notes.
• Food information: meals, foods, portions, nutrition values, barcodes you scan, descriptions you type and photos you take.
• Gym information: gyms you use, including their location, and names you give to equipment there.
• Communications: messages and privacy requests you send us, and records of the policies and permissions you agreed to.

Information collected from your device while you use the Service

• Motion sensor data: readings from your iPhone's built-in motion sensors, recorded only while a workout is in progress. We use them to provide workout features such as automatic rep counting, and to develop and improve those features.
• Location: if you allow location access while you use the app, the app uses your location to identify the gym you're at, such as your home gym or a gym you visit while travelling. We store the gyms you use with your account. We do not track your location in the background or keep a history of where you go. You can turn location access off at any time in iOS Settings.
• Usage information: how you use features of the Service, such as suggestions you accept or change, searches and corrections.
• Technical information: device and app version information, and information our servers log when the app connects, such as IP address, time and error details.

Apple Health. If you allow it, the app saves completed workouts to Apple Health, and uses Apple's workout feature so recording continues while your screen is locked. We do not read your Apple Health records or copy them to our servers. Information exchanged with Apple Health is never used for advertising, marketing or data mining, and is never sold.

3. How we use information

• To provide the Service: to create and secure your account, store and sync your logs, power features like rep counting and meal estimates, and save workouts to Apple Health if you ask us to.
• To personalise the Service: to make suggestions based on your own history so logging takes less effort.
• To improve the Service: to develop, train and improve the features and models that power the Service for all users, using information in de-identified form where possible (section 6).
• For safety and security: to verify identity, prevent misuse, fix problems and keep the Service running.
• For legal reasons: to confirm age eligibility, respond to requests, keep consent records and comply with the law.
• To communicate with you: to send sign-in codes and reply to your messages. We do not send marketing email.

We do not use your information for any other purpose without telling you first and getting any permission the law requires.

Large language models. We do not use personal information to train large language models, and we do not sell personal information for that purpose. Our AI service providers are not permitted to train their models on your information.

4. AI features

Some features use an outside AI service provider. For example, to estimate the nutrition in a meal, the photo or description you choose to submit is sent to that provider. Nothing is sent until you give permission in the app, and you can withdraw that permission at any time in Profile → Account & Privacy. Manual logging always works without it.

Our AI service providers process your content only to provide the feature to you, under contracts that prohibit them from training their models on it and require them to delete it within 30 days. AI output is an estimate and may be wrong. It is not medical or nutrition advice.

5. How we share information

We share personal information only:

• With service providers that act on our behalf under contract: cloud hosting and storage, AI service providers (for features you allow), email delivery (for sign-in codes), and sign-in services (Sign in with Apple). They may use your information only to provide services to us. They must protect it at least as well as this policy describes.
• When the law requires it, or to protect someone's safety, investigate fraud or enforce our Terms.
• In a business transfer, such as a merger or acquisition. The successor must honour this policy or give you notice and choices before any material change.
• At your direction, for example when you save workouts to Apple Health.

We do not sell personal information. We do not share it for targeted advertising, and we do not give it to data brokers. No third party collects information about your activity across other apps or websites through the Service. Because we do not track you across sites, we do not respond differently to browser "Do Not Track" signals.

You can ask us for a list of the specific third parties that have received your personal information (section 8).

6. De-identified data

To improve the Service for everyone, we create de-identified data from workout, sensor and food information. De-identified data cannot reasonably be linked to you. We take reasonable technical and organisational measures to make sure of that.

We publicly commit to keep and use de-identified data only in de-identified form, and not to try to re-identify it. We contractually require anyone who receives it to do the same. We do not sell de-identified data.

Because it cannot be linked to you, de-identified data, and the models built with it, may remain after you delete your account. Photos and free text you write are never kept as de-identified data.

7. How long we keep information

• Account information and everything you log: kept while your account exists, and deleted within 30 days after you delete your account, including from backups.
• Sign-in codes: deleted shortly after use or expiry.
• Content sent to AI service providers: deleted by the provider within 30 days.
• Server logs: kept for up to 30 days.
• De-identified data: may be kept indefinitely (section 6).
• Deletion record: a record that a deletion was completed, which does not identify you, is kept indefinitely.

8. Your rights and choices

Wherever you live in the US, you can:

• Access your personal information and get a copy of it.
• Correct it, by editing it in the app or asking us.
• Delete your account and data in the app: Profile → Account & Privacy → Delete Account & Data. Your account is closed at once. Your data is deleted within 30 days. If you used Sign in with Apple, we revoke the app's access. Workouts already saved to Apple Health stay there until you delete them in the Health app.
• Get a list of the specific third parties that received your personal information.
• Withdraw consent: turn off outside AI in Profile → Account & Privacy, and location, motion, camera or Apple Health access in iOS Settings. Manual logging keeps working.
• Appeal if we decline your request.

How to make a request. In the app, go to Profile → Account & Privacy → Privacy Requests, or email support@setinmotion.app from your account's email address. If you email us, we will verify that you control the account first. We may require you to be signed in to your existing account, but we will never ask you to create one. An authorised agent may make a request for you where the law allows.

We respond within [45] days. We may extend that once, by [45] days, if we tell you why. Requests are free, up to [two] a year. We will not treat you differently for using these rights.

Appeals. If we decline a request, we will tell you why. You can appeal in the app or by emailing support@setinmotion.app with "Appeal" in the subject. We will answer in writing within [45] days. If we deny your appeal, you can contact your state attorney general. Washington residents can file a complaint at atg.wa.gov/file-complaint.

9. Security

We use administrative, technical and physical safeguards appropriate to the sensitivity of the information, including encryption in transit and at rest. No system is perfectly secure. If a breach affects your personal information, including any disclosure you did not authorise, we will notify you and the authorities as the law requires.

10. Children

The Service is only for people aged 18 and over. We confirm age before anyone can use it. If we learn that an account belongs to someone under 18, we will close it and delete their data.

11. Where information is processed

We and our service providers process information in the United States.

12. Changes to this policy

We will post any change here, with a new effective date. If a change is material, such as a new kind of health data, a new purpose or a new kind of recipient, we will tell you in the app. We will get any consent the law requires before the change applies to you. Previous versions are available on request.

13. Contact

[Legal entity name] · [postal address] · support@setinmotion.app